Editable template
Nonprofit Newsletter Template — Editable & Printable
Need a nonprofit newsletter template? Edit this editable layout with donor updates, program highlights, volunteer stories, and upcoming events, then export a PDF to print or share.
Edit in your browser. Export a clean PDF or shareable image.
Best uses for this nonprofit newsletter template
- 1
Donor and supporter newsletter
Keep donors informed about the impact of their giving — share program outcomes, client stories, and what their dollars have made possible.
- 2
Monthly program highlights
Feature the work your nonprofit did this month — services delivered, people served, and community partnerships formed.
- 3
Volunteer spotlight issue
Recognize your volunteer corps with a dedicated issue — feature individual stories, hours contributed, and a call for new volunteers.
- 4
Annual impact report newsletter
Summarize your organization's year in a newsletter format — key statistics, program outcomes, financials, and a thank-you to supporters.
- 5
Fundraising campaign update
Send a mid-campaign or end-of-campaign update — share progress toward the goal, matching gift information, and how to give by the deadline.
- 6
Community event and calendar issue
Promote upcoming nonprofit-hosted events, community programs, and volunteer opportunities in a well-organized newsletter layout.
Nonprofit Newsletter Template — Editable & Printable
Edit in your browser. Export a clean PDF or shareable image.
What you can edit
- Organization name
- Newsletter date
- Program highlights
- Donor stories
- Volunteer spotlight
- Event calendar
- Giving information
- Contact details
What to include in a nonprofit newsletter
An effective nonprofit newsletter includes: your organization's name and newsletter title in a clear masthead; a feature story or program highlight that shows impact; a donor or volunteer spotlight to recognize supporters; upcoming events and volunteer opportunities; a giving update or campaign call to action; and your contact information and website. Aim for two to four sections per page — concise enough that readers actually finish it.
Print vs. email: how to distribute your nonprofit newsletter
Many nonprofits use both formats. Print newsletters are mailed to major donors who appreciate the personal touch of a physical piece. Email-ready formats (exported as PDF or PNG) reach your broader supporter base quickly and at no print cost. PublishMedia exports both from the same project — print for VIP donors, email attachment for the full list.
Related newsletter templates
Click any template to open it in the editor — customize, then export a print-ready PDF.
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How to customize this newsletter
- 1Open the template in your browser. Click the button above to open this editable layout — no software download or install required.
- 2Edit the text and fields. Click any text block to update it with your own content — names, details, descriptions, or prices.
- 3Add your images or logo. Upload your own photos or logo to the image zones in the template. Reposition and resize as needed.
- 4Export a print-ready PDF. Download a clean PDF when you're done — ready to print at home, at the office, or at a local print shop.
Frequently asked questions
Can I add photos of our programs and volunteers?+
Yes. Upload photos to the image zones in the newsletter template. Use program photos, volunteer headshots, or community event photos to make the newsletter more personal and engaging.
What size is the nonprofit newsletter?+
Most nonprofit newsletters use Letter size (8.5×11 in) — printed flat, folded in half, or as a two-page PDF. The template is sized for Letter by default.
Can I include a donation call to action?+
Yes. Add a giving paragraph or call-to-action box anywhere in the newsletter. Include your website, mailing address, or a QR code linking to your online giving page.
How often should a nonprofit send a newsletter?+
Most nonprofits send a newsletter monthly or quarterly. Monthly newsletters work well for active programs with a lot of news. Quarterly newsletters are better for organizations with smaller staffs — they get more attention and can go deeper on impact stories.
Can I reuse the same template every month?+
Yes. Duplicate your newsletter project at the start of each month, update the date, feature story, and events section, and export a new PDF. The masthead and layout carry over.
Is this affiliated with Microsoft?+
No. Publish Media Software is independent and not affiliated with, endorsed by, or sponsored by Microsoft Corporation. 'Microsoft Publisher' is a trademark of Microsoft Corporation.
Is this only for Microsoft Publisher files?+
Publisher comes first: open your .pub files, start from a print-ready Publisher-style template, or create a brand-new document — all in your browser. As a bonus, you can also open Word, PowerPoint, PDF, and image files and fully edit them online when you need to.
Can I open a Word, PowerPoint, or PDF file too?+
Yes. Alongside Publisher .pub files you can open Word, PowerPoint, and PDF files (and PNG/JPG/WebP images) as an editable starting point, then edit them in your browser and export a clean PDF. Publisher is our focus; these are a convenience for the other files you already have.
Can I export a clean PDF?+
Yes. Every document exports to a clean, print-ready PDF — included on the free plan. You can keep editing online and return to your project anytime.