Editable template
Travel Itinerary Template
Need a travel itinerary template? Choose this editable day-by-day layout, add your flights, hotels, activities, and times, then export a print-ready PDF — perfect for vacations, group tours, and business trips.
Edit in your browser. Export a clean, print-ready PDF for every traveler.
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Best uses for this travel itinerary template
- 1
Vacation day-by-day plan
Lay out each day of the trip with morning, afternoon, and evening activities so nothing gets missed.
- 2
Flight and transport details
Capture flight numbers, departure and arrival times, layovers, and ground transport in one place.
- 3
Hotel and accommodation
List check-in and check-out dates, addresses, and confirmation numbers for each place you're staying.
- 4
Group tour itinerary
Hand every traveler the same clear schedule with times, meeting points, and contacts for a smooth group trip.
- 5
Business trip schedule
Map meetings, flights, and hotels for a work trip so the whole day stays on track.
- 6
Wedding or event weekend
Give out-of-town guests a weekend itinerary — welcome dinner, ceremony, brunch — with times and locations.
- 7
Honeymoon or special trip
Turn a once-in-a-lifetime trip into a keepsake itinerary you can print and look back on.
Travel Itinerary Template
Edit in your browser. Export a clean, print-ready PDF for every traveler.
What you can edit
- Destination
- Trip dates
- Day-by-day schedule
- Flight details
- Hotel details
- Activity times
- Locations
- Contacts
- Agency or organizer
What to include in a travel itinerary
A clear itinerary lists the destination and dates up top, then breaks the trip into days. Under each day, note the time, activity, and location — plus flights, hotels, and confirmation numbers where relevant. Add contacts (tour guide, hotel, emergency) so everything a traveler needs is on one sheet. Keep activities skimmable so anyone can glance at the day and know what's next.
Itineraries for groups and tours
For group travel, give everyone the same printed itinerary with meeting points, times, and a contact number. A consistent schedule keeps a tour or family trip running smoothly and cuts down on 'where do we meet?' questions. Export a PDF and print one per traveler, or share the file ahead of the trip.
Print it or carry it on your phone
Export a print-ready PDF to print and tuck into a travel folder, or keep it on your phone for offline access. Many travelers do both — a printed copy for the day's plan and the PDF saved to their phone as a backup.
Related travel itinerary templates
Click any template to open it in the editor — customize, then export a print-ready PDF.
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How to customize this travel itinerary
- 1Choose the itinerary layout. Pick the day-by-day travel itinerary layout and set your destination and trip dates.
- 2Add flights and hotels. Enter flight times and numbers, plus hotel check-in/out dates and addresses.
- 3Fill in each day's activities. List activities by time under each day — tours, meals, free time, and meeting points.
- 4Add contacts and notes. Add tour guide, hotel, and emergency contacts, plus any packing or visa notes.
- 5Export and share. Export a print-ready PDF, print one per traveler, or share the file before the trip.
Frequently asked questions
What is a travel itinerary template?+
A travel itinerary template is an editable day-by-day layout for planning a trip. It has sections for flights, hotels, activities, and times that you customize online, then export as a print-ready PDF to print or share.
Can I use it for a group tour?+
Yes. It's ideal for groups — give every traveler the same schedule with meeting points, times, and contacts. Export the PDF and print one per person, or share the file ahead of time.
Can I add flight and hotel confirmation numbers?+
Yes. Every field is editable — add flight numbers, hotel confirmations, addresses, and contact numbers so all the details live on one page.
Does it work for a business trip?+
Yes. Map meetings, flights, and hotels day by day so a work trip stays organized. The same layout works for vacations, tours, and event weekends.
Can I keep it on my phone?+
Yes. Export a PDF and save it to your phone for offline access, and optionally print a copy for the day's plan.
Is there a cost to export?+
You can build the entire itinerary for free. Export options and any cost are shown before download — no surprise paywall.
Is this affiliated with Microsoft?+
No. Publish Media Software is independent and not affiliated with, endorsed by, or sponsored by Microsoft Corporation. 'Microsoft Publisher' is a trademark of Microsoft Corporation.
Is this only for Microsoft Publisher files?+
Publisher comes first: open your .pub files, start from a print-ready Publisher-style template, or create a brand-new document — all in your browser. As a bonus, you can also open Word, PowerPoint, PDF, and image files and fully edit them online when you need to.
Can I open a Word, PowerPoint, or PDF file too?+
Yes. Alongside Publisher .pub files you can open Word, PowerPoint, and PDF files (and PNG/JPG/WebP images) as an editable starting point, then edit them in your browser and export a clean PDF. Publisher is our focus; these are a convenience for the other files you already have.
Can I export a clean PDF?+
Yes. Every document exports to a clean, print-ready PDF — included on the free plan. You can keep editing online and return to your project anytime.