How to print name tags in 3 steps
- 1
Open a template
Choose a name tag layout — plain, event-branded, or school style. All use a 6-up sheet layout for Avery-compatible printing.
- 2
Customize the content
Type your organization name in the header, add names and titles in the badge fields. Change colors or upload a logo to match your event brand.
- 3
Print and insert
Download the PDF, print on Avery 5395 label sheets or cardstock. Cut along the guides and insert into badge holders, or peel and stick.
Name tag use cases
- • Conference and trade show attendee badges
- • Church welcome team and greeter badges
- • School staff and volunteer identification
- • Workshop and training event registration
- • Networking mixer and professional events
- • Hospital volunteer and visitor badges
- • Summer camp and youth event identification
- • Corporate team-building and off-site events
Related name tag templates
Need name tags printed and pre-cut?
For events with 50+ attendees, printing, cutting, and inserting name tags individually takes time. Email our print team with your PDF and quantity — we can print on badge stock and return them ready to insert.
Request a print quote →Frequently asked questions
What is a name tag template?
A name tag template is a pre-formatted layout — typically showing a person's name, title, and organization — that you print, cut out, and attach to a badge holder or adhesive label. Templates are designed to fit standard label sheets (like Avery 5395) or can be printed on cardstock and trimmed.
How many name tags fit on one sheet?
Our standard name tag sheet fits 6 badges per letter page (2 columns × 3 rows), matching the Avery 5395 half-badge-insert format. You can print as many sheets as you need and fill in different names on each copy.
How do I print name tags at home?
Download the PDF, load your printer with Avery 5395 adhesive label sheets (or plain cardstock), and print at 100% scale (do not fit-to-page). Cut along the badge outlines, insert into badge holders, or peel and stick directly if using adhesive labels.
Can I bulk-print name tags with different names?
With our editor, you can open a name tag template, type a name, export the PDF, then repeat for each person. For large events (100+ attendees), importing a CSV list and generating name tags in one pass is far faster — a feature we plan to add. For now, batching 6 names per PDF sheet is the most efficient approach.
What badge holders work with these name tag templates?
Our 6-up sheet matches standard 4"×3" badge holder inserts (the most common conference badge size). Avery 5395, Avery 8395, and most generic half-page badge inserts will work. Always print a test page on plain paper first to confirm alignment before loading label stock.